The Commonplace Society

Berkeley College Senior Mellon Forum

The Leadership Council

The Commonplace Society is a forum designed to foster academic growth and a deeper sense of community among Berkeley seniors. An integral part to this fellowship is the role of the Student Leadership Council in planning, preparing for, and facilitating Commonplace Society meetings. Members nominate and elect their peers to serve, typically for trimesters. The following is a brief overview of Leadership Council positions. Select the header for any given position for a more detailed description.

Overview of Positions

  • contacts presenters for titles, abstracts and the names of their introducers two weeks before each meeting
  • initiates and facilitates discussionof theme, catering, wine and decorations amongst Leadership Council two weeks before each meeting
  • sends out event e-vites to membership ten days prior to each meeting
  • is the keeper of the guest book and ensures it is put out for members to sign at each meeting
  • sends e-mail to the catering coordinators to advise them on head count three days prior to each meeting
  • designs a logo for the society
  • prints up a program for each meeting with logo, date, names of presenters, titles of their presentations, and a list of the evening’s wines
  • prints 3-minute and 1-minute warning cards for the MC
  • prints up name cards for the members with their names on both sides of the card
  • assists with set-up prior to each meeting
  • keeps blank name cards handy throughout the year for new guests and members
  • works with the photographer to design a year-end slideshow for the final BBQ
  • order, purchase, and have delivered (or pick up) food for the group from a variety of New Haven restaurants—get total number of attendants from Advertising & Communications Coordinator prior to event
  • assist with set-up prior to meeting
  • fill out a food evaluation at or within 48 hours after each event
  • get itemized receipts to Sue within 24 hours of making food purchase.
  • keeper of the Society’s memories and memorabilia
  • produces a 1-page synopsis of each meeting’s events to be posted to the Commonplace Website Blog by the Friday after each meeting
  • receives an abstract from each presenter and includes that in the synopsis
  • produces a comprehensive report on the Society’s proceedings at the end of the year to be posted online and printed for the Berkeley Library
  • keeps an eye on the time during the meeting, so we start and end on time and transition from one event to another seamlessly (brings a clock with him/her to each meeting)kicks off the evening by greeting members and introducing the wine stewards
  • encourages others to make toasts
  • announces dessert stewards so they can introduce dessert
  • recognizes the introducers
  • raises 3-minute and 1-minute warning cards for the presenter
  • offers the concluding toast
  • is in charge of creating enthusiasm, camaraderie, and fun
  • selects a theme for each meeting, communicates theme to the Leadership Council two weeks in advance and orders corresponding decorations
  • facilitates group events (Kudos Kup)
  • is in charge of providing music at the start of each meeting
  • notifies MC of member birthdays
  • is responsible for working with the Artistic Coordinator to design some form of apparel that will distinguish presenters from other members, and for bestowing these articles on the presenters each meeting
  • assists with set-up prior to each meeting
  • is in charge of taking photographs at each meeting to include: Formal shot of presenters, informal shots of members throughout the evening, and shots of food and wine
  • uploads photographs from each meeting to the Commonplace Society Flickr account, and posts each gallery to the Commonplace Society website
  • is in charge of taking a photograph of the Leadership Council with the Coordinator at some point in the year
  • works with the artistic coordinator to create an end-of-the-year slideshow to be presented at the final BBQ celebration for the Society hosted by Master Chun and Associate Master Ahn at their house
  • creates a slideshow for the Commonplace archives and the senior slideshow in the spring
  • charged with the Commonplace Society’s digital presence and facilitating the use of technology both in and out of meetings
  • implements new technologies that enhance and extend the sense of community and camaraderie so central to the Society
  • should be comfortable working with and between Wordpress, Flickr, Facebook and MailChimp, and should have an at least basic familiarity with HTML and CSS
  • works with the Communications and Advertising Coordinator to distribute invitations via MailChimp and solicit RSVPs via this website for each meeting
  • works with the Communications and Advertising Coordinator to collect any digital materials presenters will use
  • works with the Photographer(s) and Historian(s) to ensure the Historian’s notes and Photographs are properly formatted and uploaded the website in as timely a fashion as possible
  • each steward creates a lively and educational ten minute Powerpoint presentation at the first Society meeting to educate members about wine
  • choose wines (4 red and 4 white per night…or appropriate number depending on attendance) and brings a wine opener to each event
  • wine budget is about $12/bottle, no tax charged
  • deliver a short five minute talk at each meeting about why they chose the wine, a few fun facts the group might like to know about the grape, the vintage, and the region
  • assist with set-up prior to meeting
  • are in charge of removing wine bottles at the end of the night
  • get itemized receipts to Sue within 24 hours of making wine purchase
  • fill out wine report at Commonplace website